Bowman Jobs

Short Description

Bowman has an opportunity for an Office Assistant to join our team in Stuart, FL.

At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That's why a career at Bowman is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients.

Purpose

Provide administrative support services for the effective operation of the front desk and office.

Responsibilities

Leadership and Direction

• Perform work under moderate supervision. Receive direction on moderately complex assignments, tasks, and execution. Work is frequently reviewed by more senior staff to ensure application of sound techniques and principles. Review work produced by junior staff for quality assurance.

At the Operational and Company Level

Do the Work

• Administer all incoming phone calls and ensure calls are redirected accordingly.

• Greet clients, guests, and visitors in a professional, friendly manner.

• Prepare outgoing mail and correspondence; coordinate the pick-up and delivery of express mail services (UPS, courier service, etc.), maintain tracking spreadsheet.

• Receive, sort and forward mail; send and distribute faxes.

• Compose and edit correspondence in Word and create and maintain spreadsheets in Excel.

• Maintain conference room schedules in Outlook, assist with meeting coordination.

• Maintain reception and conference room areas and refill snacks and drinks as needed; control inventory relevant to reception area.

• Perform other administrative duties that are normally assigned by the office manager, such as print tickets and transmittals, coding documents, copying, binding, collating, data entry, etc.

Success Metrics and Competencies

• Ability to work both independently and within a team environment.

• Highly motivated and problem-solving attitude.

• Strong sense of urgency in responding to constituents.

• Effective verbal and written communication skills.

• Strong work ethic and commitment to quality.

• Self-reliance and ability to operate independently with limited direction.

• Commitment to promoting the reputation of the company through quality of work.

• Ability to effectively manage multiple time-sensitive tasks.

Qualifications

• High school diploma or equivalent GED or commensurate relevant experience.

• Entry level position, no prior experience required. Any prior receptionist/administrative experience a plus.

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Physical Demands and Working Environment

• Primarily indoor professional office environment which may include bright/dim light, noise, fumes, odors, and traffic.

• Mobility around an office environment.

• Frequent and prolonged use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

• Occasional lifting or carrying up to 20 pounds.

• Occasional pushing or pulling up to 20 pounds.

• Occasional reaching outward or above shoulder.

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Job Description Disclaimer

Note: While this job description is intended to be an accurate reflection of the job requirements, it is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary at any time with or without notice.

Bowman is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please go here: https://bowman.com/wp-content/uploads/2023/11/EEO-Policy-1.pdf. If you’d like more information on your EEO rights under the law, please go here: https://www.dol.gov/general/topic/discrimination.